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Hosting a Dine Out
Contact the Events Couple to arrange a date and time. They will ask you about the event to make sure all the details are covered and communicated in the newsletter properly.
Book a restaurant for an evening and coordinate the number of couples with them. Generally, you make arrangements for about ten couples (20 people), but will confirm a final count the day before the event.
Be sure to check:
What forms of payment does the restaurant accept?
Will they provide seperate checks? (Either one for each person, or one for each couple is preferred.)
Will tip be included on the check?
Is the restaurant gay-friendly? (Make sure they know this is a gay group; while a restaurant may be gay-friendly, certain servers may not. By defining this group as gay, it allows the restaurant to adjust accordingly so everyone is comfortable.)
Obtain a copy of the menu.
Sometimes a restaurant may explain they cannont provide seperate checks because the entire party will not eat together then. This has to do with the computer systems that run the kitchens. If this is the case, it's best to explain that everyone in the party does not need to recieve food at the same time, it can be brought out as it is prepared, and by having seperate checks, no one is inadvertantly short-changed at the end of the night. General restaurants understand this, and it actually provides less of a burden on their kitchen and staff, so they will be willing to accomodate.
You should be prepared to answer some questions your guests may have when they call to RSVP.
What form of payment is expected?
Where is the restaurant (Buckhead, Midtown, Cobb County)?
Driving directions to the restaurant from different areas.
Beginning and end (if any) time.
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Type of event (coffeehouse, dinner, lunch, brunch).
Is there a limit to the number of guests? (If there is, then it's first-come, first serve.)
What type of dress is expected?
What will the average cost per person be?
What type of food? Are there vegetarian entrees? (Have the restaurant fax you a menu).
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By when must the couples RSVP?
What is unique, special, "known for" or other special draws to this restaurant? (You may want this fact in the newsletter; tell the Events Couple.)
What name will the reservation be under? (Generally, guests come in looking for the "ACT" Group. It's best if the name on the group is "ACT". This is particularly helpful for our inquiring couples who attend and may not recognize anyone.)
